TITLE: Corporate Partnerships Administrator
REPORTS TO: Corporate Partnerships Manager
LOCATION: Based in Dublin
HOURS: Full Time (35 hours per week)
Evenings and weekend work may be required.
CONTRACT TYPE: Fixed Term Contract
To assist the Corporate Partnerships Team in delivery of the Irish Cancer Society’s Corporate Partnerships strategy.
To administer the Society’s corporate correspondence, filing and database.
To respond to, resolve and record all corporate enquiries (in all formats) in a timely manner and to agreed standards.
To process, track and ensure accurate recording and processing of all new donor information.
The Corporate Partnerships Administrator will take on a number of very specific tasks as well as being involved in corporate campaigns, events and new projects. The main aspects of the Corporate Partnerships Administrator role would be as follows:
Responsible for the day to day correspondence with existing corporate partners on various enquiries and requests.
Telephone and written follow-up to partners as agreed by Corporate Partnerships Manager and Officer.
Liaising/working with Finance and Fundraising teams in receipting corporate partners.
Administration of the corporate communications programme.
Administration of the corporate Matching Gift programme.
Administration of the corporate partnerships visits, meetings and programme updates into DYNAMICS database.
Assisting the Corporate Partnerships Manager with production of income reports.
Contacting donors to validate, clarify and update donor files.
Build relationships across the Society to facilitate the delivery of excellent donor care.
Attend fundraising events and assist in the planning and execution of corporate fundraising activities.
Ensure that all donors and prospects receive the highest standard of care and stewardship through effective and timely communication, in person, phone, email and mail.
Assisting with employee fundraising campaigns.
Assisting with the Charity of the Year relationships.
Overseeing once off fundraising events.
Cash handling, banking, acknowledging and receipting income in accordance with Society policies and procedures.
Maintain confidentiality regarding supporter information at all times, and to ensure compliance with the Data Protection Act.
Reception rota as required.
The Society operates a no-smoking policy and the post holder must not smoke in the office or when on Society business outside the office.
All employees are required to be aware of their responsibilities towards health and safety and to adhere to fire regulations.
This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the Society at any time after discussion with the post holder.
Third level qualification desired but not essential or relevant experience gained in the corporate, not for profit sector or a customer service environment.
Two years administrative experience.
Highly computer literate, experience of customer/ donor databases and excel is preferred.
Customer Service background.
Strong preference for experience with working with Corporates.
Strong empathy with compassion for the Society.
Ability to input data quickly and accurately.
Professional telephone manner essential. Ability to handle enquiries and complaints appropriately and sensitively.
Ability to make decisions using good judgement and reasoning.
Excellent writing and editing skills, ability to draft and edit letters, acknowledgements and a range of fundraising materials.
Ability to work independently and as part of a team.
Strong organisational skills.
Excellent attention to detail.
Ability to deliver to multiple deadlines.
Computer literate including use of databases and Microsoft Office suite.
Flexibility to work in a fast paced, deadline driven environment.
HOW TO APPLY: If you are interested in applying for this position, please send curriculum vitae and cover letter including current remuneration package to: Nicola Cosgrove, PA/Department Administrator - HR, Irish Cancer Society, 43/45 Northumberland Rd., Dublin 4. Email: email@example.com
The closing date for applications 23rd July 2019.
The Irish Cancer Society is an equal opportunities employer.
We do not require the assistance of Recruitment Agencies.