HR Administrator – Irish Cancer Society

REPORTS TO: Head of HR and Volunteering

DIRECT REPORTS: None

CONTRACT TYPE: Fixed Term Contract (1 year)

HOURS: Full time (35 hours/week).  Some evening and weekend work / flexibility required

LOCATION: Based in Dublin (some nationwide travel)

Volunteers are essential to everything we do in the Irish Cancer Society and we are committed to providing the best possible volunteering experience to everyone who dedicates their time to us. We are committed to supporting our current volunteer base and to developing new volunteering roles that will assist the Society’s work in meeting the changing needs of the one in two of us who will get cancer by 2020.

OVERALL RESPONSIBILITY: 

  • Ensure the necessary policies and procedures are in place enabling the volunteering experience across the Society to be consistent, yet appropriate at all times.

  • Develop an organisation-wide volunteer training manual.

  • Develop a feedback and reward strategy for our expanding volunteer base.

  • Assist colleagues with responsibility for volunteers (Employee Contacts ECs) as required. 

MAIN DUTIES AND RESPONSIBILITIES: 

  • Research and write an overall Volunteer Policy ensuring that current policies are considered, included and amended as required.

  • Liaise with Employee Contacts (ECs) with responsibility for volunteers to understand how they work and to ensure there is a consistent approach, where possible, with all volunteers.

  • Ensure there are appropriate role descriptions for all volunteers.

  • Ensure there is appropriate support and training for volunteers.

  • Work with Employee Contacts (ECs) in the development of training required and prepare a Volunteer Training Manual.

  • Assist with the recruitment of volunteers as required.

  • Prepare an organisation-wide volunteer induction process.

  • Create a volunteer induction pack to be distributed to all volunteers at induction.

  • Assist with the training of volunteers as required.

  • Assist with the organisation of profile raising events to attract new volunteers.

  • Assist with any events organised to celebrate volunteers.

  • Research and develop a reward and recognition program for volunteers.

  • Keep up to date with legislation and policy related to volunteering and ensure all policies and procedures are updated as required.

  • Maintain overall database of volunteers.

  • Raise staff awareness of the role and function of volunteers.

  • Contribute to the Society’s overall strategy and plans on volunteering.

  • Develop partnerships with internal and external stakeholders as required.

  • Liaise with national organisations such as Volunteer Ireland to ensure best practice in the Society’s volunteer programs. 

GENERAL:

  • Maintain confidentiality regarding volunteer information at all times, ensuring compliance with Data Protection legislation.

  • Assist with special projects as required or self-determined to enhance the Society’s volunteering objectives.

  • The Society operates a no-smoking policy and the post holder must not smoke in the office, when on business or outside the office.

  • All employees are required to be aware of their responsibilities towards health and safety and to adhere to fire regulations.

  • Undertake training as agreed with Manager.

  • Any other duties as assigned by your Manager.

This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the Society at any time after discussion with the post holder.

PERSON SPECIFICATION:

Qualifications:

  • Third level qualification in a relevant discipline e.g. Community Development Experience.

  • Experience of volunteer management.

  • Experience working with volunteers and/or working in a voluntary sector role.

  • Understanding of the main issues facing charities with a large number of volunteers.

  • Planning and project management skills. 

  • Self-motivated and complete all tasks in a professional, accurate and timely manner.

  • Self-starter with initiative and drive and an ability to work independently, think creatively, and identify opportunities

  • Excellent interpersonal skills with the ability to persuade, guide and motivate others particularly volunteers.

  • Possess the highest degree of integrity and confidentiality at all times.

  • A professional and dynamic person that can adapt to change as required.

  • A team player with an open and flexible attitude.

  • Ability to work under pressure in a busy environment maintaining high quality standard of work.

  • Diplomatic and tactful with the ability to build and maintain relationships with a diverse range of people.

  • Proven problem solving skills, with the ability to prioritise tasks.

  • Experience in planning and project management.

  • Strong empathy with and compassion for the Society’s work.

  • IT literate with a good working knowledge of MS Word and Excel.

  • Flexibility with hours of work.

  • Full clean driving license and own car essential.

  • Be prepared to travel as required.     

WE DO NOT REQUIRE THE ASSISTANCE OF AGENCIES

The Irish Cancer Society is an equal opportunities employer.

HOW TO APPLY: If you are interested in applying for this position, please send Curriculum Vitae and cover letter including current remuneration package to: Nicola Cosgrove, HR Administrator, Irish Cancer Society, 43/45 Northumberland Rd., Dublin 4. Email: recruitment@irishcancer.ie 

  • Closing Date for Applications
    The closing date for applications is 26th April 2019.