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Job Desk

Community & Events Executive - Galway Simon Community

Reports to: Fundraising Manager

Job Location: 18 Tuam Road Centre, Galway

Contract Details: Specific Purpose Contract (maternity cover)

Job Purpose:
Working to the Galway Simon Fundraising Strategy and as a member of the Fundraising Team, the Community Partnerships Fundraiser will achieve targets by developing, maintaining and optimising partnerships with groups, organisations, educational institutions, etc in Galway Mayo and Roscommon. S/he will contribute to the development of, and implement, relevant elements of Galway Simon Community’s Fundraising Strategy. S/he will manage activities and outputs and maintain existing processes and structures to deliver optimal Community partnerships.

Main Duties & Responsibilities:
Strategic

  • Contribute to the ongoing development of, and implement, existing Community partnerships, strategy and operational plan
  • Carry out activities to an agreed timetable, within an agreed budget in line with the Fundraising operational plan
  • Undertake continuous assessment and evaluation of activities and, in consultation with the Fundraising Manager, implement change as required

Financial Targets

  • Achieve annual Community Fundraising income targets
  • Ensure consistent and adequate growth in Community Fundraising income levels
  • Ensure targets are achieved and activities are delivered within agreed expenditure budgets


Developmental

  • Maintain, support and maximise existing fundraising activities
  • Identify and deliver opportunities for Galway Simon to benefit from externally organised events and activities
  • Identify and develop beneficial relationships with appropriate contacts to increase levels of support for, and fundraising activities in aid of, Galway Simon Community
  • Develop relationships with groups, clubs, societies, educational institutions and other appropriate organisations to convert their support into fundraising activities for the benefit of Galway Simon

Communications

  • In consultation with the Marketing Communications Officer maintain Community Fundraising-related social media and other online presence
  • Working closely with the Marketing Communications Officer optimise press coverage for Community Fundraising activity in line with Galway Simon’s overall media / communications strategy
  • Liaise with the Fundraising Team and Marketing Communications Officer to
    ensure effective and co-ordinated acknowledgment and publicity after
    fundraising events and activities have taken place
  • Present a professional image of Galway Simon Community to external
    groups and contacts
  • Give presentations as required to local groups, clubs, societies etc on
    Galway Simon Community’s work as required and in line with Fundraising
    Strategy.
  • Proactively identify and utilise appropriate opportunities to raise the profile
    of Galway Simon Community’s work

Volunteering

  • Ensure Galway Simon’s requirements in terms of Community Fundraising
    Volunteer recruitment and retention are achieved in a sustainable manner
    Maintain, support and maximise existing relationships with volunteers and
    supporters
  • Identify opportunities for the office-based volunteer team to support
    Community Fundraising activities and support them to carry out delegated
    tasks
  • Identify opportunities for volunteers and supporters to get involved in
    additional Community Fundraising activities and the wider activities of the
    Fundraising function and support them to do so
  • Liaise with members of the Fundraising team to co-ordinate volunteer
    activity

Co-ordination

  • Ensure in-house and externally organised Fundraising events and activities
    are organised and delivered in an effective, appropriate and timely fashion
  • Communicate and report upon all contacts and activities to the Fundraising
    Manager in an appropriate and timely manner
  • Maintain a high level of knowledge and awareness of developments and
    activities of Galway Simon Community

Administration

  • Carry out administration necessary for the successful functioning of the
    post
  • Provide regular reports on progress to Fundraising Manager
  • Provide evaluation and analysis reports on Community Partnerships,
    internally and externally organised fundraising events, activities and
    campaigns including recommendations for future activities
  • Ensure appropriate administrative support is provided to fundraising groups
    and for fundraising events and activities
  • Maintain accurate records of donations, contacts, correspondence and
    activities on Raisers Edge in a timely and appropriate manner
  • Ensure records and other documentation is held in compliance with Galway
    Simon policies and with regulatory requirements.

Team Work

  • Work as part of the Galway Simon Fundraising Team
  • Actively participate in and contribute to Fundraising team meetings
  • Where required liaise with other Simon Communities and other Galway
    Simon projects / departments to develop an accurate, effective and
    appropriate fundraising message

Other

  • Flexibility as necessary to ensure the requirements and objectives of the
    post and Fundraising Function are achieved
  • This role will require flexible working hours and will necessitate working
    evenings, weekends and occasional early mornings
  • Work to Galway Simon Community values and ethos
  • Participate in Supervision and appraisal process including attending training
    as required
  • Adhere to Fundraising Department policies and procedures
  • Adhere to Galway Simon Community policies and procedures
  • Carry out any other duties as required as consistent with the responsibilities
    of the post and membership of the Fundraising team

Key Performance Indicators

  • Agreed targets achieved within agreed expenditure budgets
  • Appropriate stewardship of, and relationship building with, donors and
    supporters
  • Effective teamwork

Person Specification:

Knowledge
Essential:

  • Fundraising / sales / account management / events management or
    appropriate transferable skills

Desirable:

  • Homelessness issues
  • Excellent knowledge of community groups, clubs, societies and other organisations in the Galway, Mayo and Roscommon Regions

Skills

Essential:

  • Interpersonal, communication and relationship-building skills
  • Ability to maximise networking opportunities
  • Time and workload management skills
  • Administrative and Organisational skills
  • Budget management, costing and forecasting
  • Valid, full driving licence and access to own transport
  • Stewardship skills
  • Excellent reporting and analytical skills
  • Presentation skills
  • IT skills particularly Social Media and databases

Desirable:

  • Sales and marketing skills
  • Raisers Edge Database

Ability

Essential:

  • To achieve income targets within agreed expenditure budgets and under
    deadlines
    To work on own initiative and as part of a team
  • To work under pressure and to deadlines
  • To problem solve and manage workload and time
  • To work evening and weekend hours as required
  • To work effectively with external groups and contacts
  • To attend meetings and events at off-site locations
  • To work to objectives of Fundraising Department
  • To build and maintain relationships
  • To adapt to changing priorities
  • To work on own initiative and as part of a team

Experience

Essential:

  • Two years’ experience in a fundraising / sales / account management / or
    events management role.

Personal Attributes

Essential:

  • Strategic approach and outlook
  • Target orientated
  • Team orientated
  • Self-starter
  • Flexible approach
  • Excellent interpersonal and communication skills
  • Confidentiality and discretion
  • Commitment to the ethos of Galway Simon Community
  • Confidence dealing with a broad range of stakeholders
  • Discretion
  • Ease with a busy and pressurised work environment
  • Excellent attention to detail

Qualifications

Essential:

  • Third level qualification

Apply to jobs@galwaysimon.ie

Closing Date for Applications: Friday 1st June at 5pm