Reports to: Head of Corporate & Major Donor Fundraising, Ireland
Liaises with: Internal – Senior Management Team, Board Members, Public Affairs (including fundraising teams), Communications, Information Technology, International Programs, and Finance Directorates
External – organising committees, suppliers, event sponsors, other
Job location: Dublin
Pay Band: 5 (€45,563 - €53,603)
Contract: 2 year fixed term contract
Concern Worldwide is seeking to recruit an Events Manager. This is a new role. The Events Manager will be responsible for the creation and meticulous execution of events and building a strategy for an events portfolio, maximizing Concern’s engagement with the Corporate and Major Donor communities in Ireland, resulting in increased income to support Concern’s mission. This exciting opportunity is ideal for a highly motivated, self-starting event planner and manager who is comfortable with multi-tasking. Flexibility and creativity are both required in day-day activities as is the ability to work in a demanding and dynamic team environment.
The role will also have responsibility for identifying third party events which offer good networking opportunities for colleagues in Concern’s Corporate and Major Donor department, and will support other departments in relation to events as agreed with the Head of Corporate and Major Donor Fundraising.
The type and nature of events undertaken by Concern will vary according to purpose and audience, and will include fundraising dinners, supporter briefing sessions, and donor program visits. The Events Manager will lead the design and delivery of Concern’s flagship Corporate and Major Donor Event, the annual Women of Concern Awards Luncheon, which takes place in October each year and attracts over 300 senior business leaders from major corporations.
Corporate and Major Donor annual events planning: working with the Corporate and Major Donor Fundraising team, lead the development and implementation of an overall events plan in line with the Corporate and Major Donor Fundraising strategy.
Flagship Event management: lead and manage our flagship event, the Women of Concern Annual Awards Luncheon, and execute it to an exceptional standard.
Event Committee coordination: work with the Senior Management and the Corporate and Major Donor teams on the recruitment and coordination of event committees. Coordinate the work of the events committees through the preparation of meeting agendas, materials, meeting and minutes, and following up on agreed actions.
Event design and delivery: lead on the design of individual events, and on the identification, scheduling, resourcing, and implementation of all related activities, to ensure that event objectives are achieved to a high standard, on time and on budget.
Operational and administrative management:ensure that all operational and administrative tasks associated with events, including event-day activities, are carried out to a high standard and within defined timescales.
Budget management: agree income and expense budgets for each event with the internal sponsor, and ensure delivery against budget.
Coordination of event stakeholders and staff:lead and coordinate event stakeholders and staff (such as event committee members, departmental staff, volunteers, suppliers, sponsors, honorees, and speakers), and provide them with the necessary support to enable them to carry out their role in the design and delivery of events within agreed timescales.
Securing and managing event sponsorship:lead in securing corporate sponsorship for specific events and, in consultation with the Head of Corporate and Major Donor Fundraising, agree the terms of such sponsorships. Coordinate the successful implementation of sponsorship agreements.
Supplier management: co-ordinate all event logistics and manage vendor relationships and contracts, including liaising with event venues and external vendors involved with event production.
Event communications and marketing: lead in the specification of communication and marketing solutions to support events (videos, brochures, posters, website page, other) and, working with Concern’s Communications department, coordinate the delivery of these solutions.
Post-event follow-up and stewardship:coordinate and lead post-event debriefings and evaluations and, working with colleagues in the Corporate and Major Donor department, design follow-up activities and stewardship programs for event attendees and stakeholders.
Market analysis: gather and analyse information in relation to 3rd party events, including events organized by other NGOs
Other: support other departments as required in the design and delivery of events
Skills and Attributes Required:
Excellent event and project management skills with meticulous attention to detail: very comfortable multi-tasking and working with multiple stakeholders, while delivering high standard events that meet and exceed expectations
Excellent administration skills
Excellent people management skills: able to lead and manage multiple stakeholders, both internal and external, at various levels (including senior management level), and adept at managing competing priorities and expectations
Strong communication skills: experienced in communicating in a clear and timely manner event priorities, roles and responsibilities, and in resolving issues through clear and effective communication
A strong interest in the work of Concern Worldwide
Ability to work on own initiative and as part of a team
Ability to work and deliver to a high standard under pressure
High level of proficiency on Microsoft packages and Customer Relationship Management systems
Good budget management skills
Delivery and target-orientated
Self-starter and creative thinker; energized by new ideas and processes
Flexibility and willingness to work outside normal office hours to meet the design and delivery needs of specific events.
+ 5 years working in the Corporate or NGO sectors, at least 3 of which have been in major event design and delivery for a large corporate or NGO organization. As part of this role you will have coordinated multi-stakeholder event teams, and will have a demonstrable track-record in the delivery of multiple high profile events.
Primary degree level in business, marketing, hospitality management, PR or related field
To apply: CVs should be submitted through our website at https://jobs.concern.net by closing date: Sunday 10th February 2019, with interviews scheduled to take place during the weeks beginning 11th and 18th February 2019.
Candidates must be legally entitled to work in Ireland at the time of application.
Concern is an equal opportunity employer and welcome applications from all section of the community.
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
Your Personal Data
During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).
Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.
By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists
In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them - so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.
For additional information please consult our web site or contact the Human Resource Division in our Head Office.
You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy
Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.
Closing Date for Applications
10th Februaru 2019